Batch File Format
To ensure your batch file is correctly formatted for background checks, follow the guidelines below. Proper formatting helps prevent errors and ensures accurate search results.
Accepted File Formats
- A batch file is an ASCII encoded text file (.txt).
- You may also use a CSV file (.csv) created in Excel.
Download Sample File
Required Fields and Formatting
Each line in the batch file must include the following five fields in the specified order and length:| Field | Description | Length | Format & Rules |
|---|---|---|---|
| LASTNAME | Last name of the individual | 15 | - Maximum 15 characters - No periods allowed - Hyphenated names must be submitted in multiple variations (see below) |
| FIRSTNAME | First name of the individual | 15 | - Maximum 15 characters - No periods allowed |
| DOB | Date of Birth | 15 | - Format: YYYYMMDD (e.g., 19720430 for April 30, 1972) |
| SOC | Social Security Number (Optional) | 15 | - 9-digit number (e.g., 332260101) - No dashes allowed |
| IDT | Identity Theft Indicator (If applicable) | 15 | - Ensure accuracy, as incorrect entries may lead to inaccurate reports |
Name Formatting Rules
- The LASTNAME and FIRSTNAME fields must be formatted as follows: LASTNAME (15 characters) + FIRSTNAME (15 characters)
- There will be a separate cost for every variation of the name you submit.
- Hyphenated names must be submitted in all possible variations, including:
Romero-Garcia → Submit as:
Romero-Garcia
Garcia-Romero
Garciaromero
Romerogarcia
Garcia
Romero
Date of Birth (DOB) Formatting
- Must follow the YYYYMMDD format:
YYYY = Year
MM = Month
DD = Day
Example: April 30, 1972 → 19720430
Ensure the date is valid (e.g., no February 30th).
Social Security Number (SOC)
- Optional field, but including it improves accuracy.
Must be exactly 9 digits (e.g., 123456789).
Do not include dashes or spaces.
Identity Theft Indicator (IDT)
- This field is used for individuals who are victims of identity theft.
The number is provided by the Colorado Bureau of Investigation (CBI).
Double-check the IDT number before submission, as errors may result in incorrect reports.